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ENCRYPTION OF SPECIALIZED MANAGEMENT AND INSPECTION POLICIES: MEASURE TO UNIFY VNACCS AND NSW PORTAL

VCN – The encryption of specialized inspection and management documents is an important requirement to fulfill the State management requirements for export and import goods subject to specialized management and inspection, and unify the information exchange between the National Single  Window portal and the VNACCS/VCIS. 

encryption of specialized management and inspection policies measure to unify vnaccs and nsw portal
Operational activity at Da Nang Customs Branch Photo: N.L

In order to implement this requirement, the General Department of Vietnam Customs implemented a centralized review period (from 7th to 10th June 2017) for the administrative procedures of management policies for exported and imported goods.

Mr. Ngo Minh Hai, Deputy Director of the Customs Control and Supervision Department, said that the review for documents on specialized management and inspections had been conducted regularly by the General Department of Vietnam Customs especially since implementing the Government’s guidance in Decision 2026/QD-TTg approving the Scheme on Solutions to improve the effectiveness and efficiency of specialized inspections and Resolution 19 in the past 4 years.

It can be seen that the review of administrative procedures on the management policies for imported and exported played an important role in administrative reform. Through the review, the Customs proposed the Government to direct relevant ministries and departments to amend many administrative procedures in a simpler way and facilitate the imports and exports and clearance goods. According to Mr. Hai, it was necessary to review to encrypt the specialized management and inspection documents for e-customs declaration.

During this period, the General Department of Vietnam Customs and the provincial and municipal Customs Departments requested that ministries and sectors should review the entire administrative procedures of the management policies for imported and exported goods, including 270 administrative procedures of management policy. Including import license, export license; Notification of approval or exemption from inspection of quality, food safety, quarantine. Customs also reviews documents required during implementing customs procedures that are not the result of the administrative procedure of a ministry or sector (conditions for importing goods). For example certificate of business registration, investment certificate or business certificate in which the fertilizer business certificate issued by the competent authority.

For each administrative procedure of management policy, it is necessary to review that it is correct and sufficient contents such as: agency which issues documents regulating on management policies; Type of management policy (ban, license, automatic license, quotas, quality control, Veterinary Quarantine, phytosanitary, food safety inspection …); Administrative procedures; Results of the administrative procedures; Validity of the administrative procedures; Objects of exemption; legal framework; List of applicable goods; Time of document presentation and submission.

The large volume of the list of administrative procedures that regulate the management policy for exported and imported goods, the representative of the Customs Supervision Department also presented the contents that are expected to cause great difficulties when reviewing, such as the list of applicable goods. Because ministries and sectors issued documents which are not unified, are not accompanied by the list, and are accompanied by the list but only regulate one commodity or some commodities, or even the list of commodities such as animal feed is regulated in many documents. Therefore, entire the list of those commodities needs to be reviewed.

Based on the results of the review, the General Department of Vietnam Customs will develop a list of administrative procedures regulating on management policy for imported and exported goods, in order to apply code and encrypt on the e-customs clearance system as well as synchronized exchange of information with the National Single Window.

In the recent times, the General Department of Customs is assigned by the Ministry of Finance to chair to deploy the Prime Minister’s Decision 2026/QD-TTg and the Government’s resolution on specialized inspection and management for imported and exported goods, it has set up a specialized and responsible team including 30 members who are officials of units under the General Department of Vietnam Customs.

In 2016 and beginning of 2017, the Ministry of Finance (the General Department of Vietnam Customs) has actively collaborated with relevant competent agencies of ministries and sectors to urge the implementation of tasks related to the specialized inspections for imported and exported goods; The leaders of the General Department of Customs worked directly with the leaders of a number of specialized management ministries to propose on the implementation of tasks assigned by the Prime Minister in Decision 2026 / QD-TTg and Government’s Resolution 19/NQ-CP. After the review sessions, the Ministry of Finance reported to ministries and the Government Office on implementation results.

In addition, the Ministry of Finance (General Department of Vietnam Customs) has actively implemented many measures to simplify administrative procedures on specialized inspections and shorten customs clearance time for imported and exported goods. The Ministry of Finance chaired and coordinated with the ministries and sectors to build the portal on specialized inspection in NSW portal. While waiting for the finished National Single Window portal, the Ho Chi Minh City Customs Department has actively built a specialized inspection portal to resolve requirements for specialized inspection. This program was deployed at Sai Gon Port Customs Branch of zone 1, Tan Son Nhat International Airport Customs Branch and Post Office Customs Branch for specialized inspections.

The General Department of Vietnam Customs implemented the inspection of quality, sanitary and food safety of the Customs Assessment Department. Accordingly, the Department piloted to receive some commodities which the Department’s can verify (fertilizers, plastic toys); Equipping with outside verification points for specialized inspection at Northern border provinces (Lang Son, Quang Ninh, Lao Cai). Upgrading equipment, facilities, number of specialized inspection officials in provinces with large flow of imported and exported goods subject to inspection on quality, sanitary and food safety.

By Ngoc Linh/Ngoc Loan

Source: http://customsnews.vn/

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ENTERPRISES COMPLAIN ABOUT SPECIALIZED INSPECTIONS

VCN- At a meeting with the delegation of the HCM City Customs Department in March 2017, most enterprises reflected difficulties and obstacles in specialized inspections for imported goods, which affected the opportunities of enterprises.

doanh nghiep tiep tuc phan nan ve kiem tra chuyen nganh
Customs officers of Tan Son Nhat International Airport check imported pharmaceutical products. Photo: T.H.

“Obstacles” in specialized inspections

Mad. Le Thi Van, the Director General of Dai Tan Viet Joint Stock Company said that her company had been one of the leading importers and distributors of food ingredients in Vietnam for 20 years. The company has a huge volume of imports, with high quality, but it takes the company a lot of time and money to carry out specialized inspections in Vietnam. “The products of the company are mainly cheese, milk, foie gras, etc. imported from European countries, strictly controlled in the process of farming, distribution and certification. However, when these producted are imported into Vietnam, they must be quarantined before clearance. In fact, Customs clearance is very fast, but it takes the company about 6 to 7 hours to take the goods, due to the waiting time for receipt of goods, samples, shipping papers, etc. The delay in one of these stepss can extend the time and increase costs”, Mad. Van shared.

As a result, the General Director of Dai Tan Viet Joint Stock Company recommended that the authorities should accept the certificates of developed countries. In the case where the authorities detect violations, enterprises shall be strictly punished.

Exchanging with the delegation of the HCM City Customs Department, Mad. Pham Xuan Thu, the Supply Chain Manager of Saigon Paper Joint Stock Company said that the biggest difficulty of enterprises in import and export activities was not Customs procedures but specialized inspections. Accordingly, the company imports raw materials to produce paper products in the domestic market and export with the amount of about 100-120 containers per month. However, imported paper materials have the same HS code with scraps, so they are classified into the Red Channel, subject to physical inspections. Accordingly, before opening Customs declaration, the company must send the dossier to the specialized inspection agency and wait 2-3 days, or even up to 1 week for response of the authorities. “For an imported shipment, the company must pay VAT of 10% to the State budget, but it takes the company up to 20% of revenues for specialized inspections. Then, the profit is only 2-3%”, Mad. Thu explained.

Regarding pharmaceutical area, Mad. Nguyen Thi Thanh Phuong, the Deputy Director General of Central Pharmaceutical Joint Stock Company No. 2 said that the company’s export and import volume was very huge. If the company does not reform procedures to reduce the time of certification of specialized inspections, it will negatively affect the time of Customs clearance and costs of enterprises.

The Customs will provide maximum support

Regarding difficulties of enterprises, at the meeting, the leader of the HCM City Customs Department said that as the leading agency in the implementation of the project on reform of specialized inspection procedures, the HCM City Customs Department had many solutions to support enterprises. In particular, it has submitted many proposals to the Government and the National Assembly to solve many inadequacies related to the implementation of specialized inspections at border gates of HCM City.

The leader of the HCM Customs Department suggested that enterprises should continue to have specific reports on each imported items subject to specialized inspections which face obstacles. Accordingly, these obstacles shall be resolved based on the legal documents of Ministries, proposals of enterprises and Customs agencies.

In order to facilitate enterprises in specialized inspections, the HCM City Customs Department has coordinated with specialized inspection agencies to put two specialized inspection stations at Lai port and Tan Son Nhat International Airport with the participation of many relevant forces. In addition, the HCM City Customs Department has also put the portal on specialized inspections into operation with the participation of four parties, including: Customs, specialized inspection agencies, port business enterprises and import-export enterprises. Therefore, enterprises should take advantage of these supports as soon as possible. Agreeing with the recommendations of enterprises in the field of specialized inspections, the leader of the HCM City Customs Department said that the Customs force had been also proposing to accpet mutual results among developed countries; apply risk management for enterprises and apply probability method for each shipment.

In order to facilitate enterprises in specialized inspections, Mr. Tran Ngoc Anh, the Deputy Manager of the Customs Branch of Tan Son Nhat International Airport said that currently, for consignments to be refrigerated, Customs officers shall conduct physical inspections at the warehouse, so enterprises do not need to transport goods into specialized inspections stations, which saves time and costs for businesses. Thus, quarantine agencies should have similar regulations to create favourable conditions for enterprises. At the warehouses of Tan Son Nhat International Airport, Customs officers and staff of specialized agencies shall carry out sampling at the warehouse without transporting goods to specilized inspection stations as before.

By Le Thu/ Hoang Anh

Source: http://customsnews.vn/